Full job description
JOB PURPOSE
Ensure that the operational running of the department and all key stakeholders pertaining, is managed effectively and efficiently, while exercising professionalism and confidentiality.
RESPONSIBILITIES
Stakeholder Engagement
Assist with stakeholder engagement by arranging actions, meetings, events, and supporting materials to promote stakeholder understanding and commitment.
Business Meetings/Events Arrangement
Schedule appointments, make arrangements for meetings and conferences, and organise travel plans following detailed instructions to facilitate business meetings.
Operations Management
Carry out operational tasks by following established processes. This will involve adjusting multiple settings or parameters to meet performance standards. Exercise discretion in carrying out activities.
Work Scheduling and Allocation
Organise own work schedule in order to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.
Client & Customer Management
Help manage internal clients by carrying out standard activities and providing support to others.
Internal Communications
Use the internal communications system to access specific information.
Budgeting and Costing
Carry out simple tasks as part of the budgeting process.
Facilities
Support others by performing a range of facilities management activities.
General Education
- Matric – SAQA Accredited (Essential)
- Secretarial diploma (Advantageous)
EXPERIENCE
General Experience
- At least 4 years supporting senior management, in a similar role (Essential)